Privacy Policy

1. Introduction

This Privacy Policy outlines how The EAA Assessor, Inclusion Compass, and The EAA Assessor Network (“we,” “our,” or “us”) collect, use, and protect personal information.

We are committed to safeguarding your privacy and ensuring that all personal data is handled in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.

2. Information We Collect

We may collect and process the following types of personal information:

For assessment and consultancy clients:

• Full name
  
  

• Date of birth
  
  

• Educational history and relevant assessment details
  
  

• Documentation provided for assessment or support purposes
  
  

For EAA Assessor Network members and subscribers:

• Full name
  
  

• Email address
  
  

• Organisation or role
  
  

• Voluntary information shared via forms, surveys, or event registrations
  
  

3. How We Use Your Information

We use collected information for the following purposes:

For assessment and consultancy clients:

• To conduct exams access arrangements assessments
  
  

• To provide reports, recommendations, and follow-up advice
  
  

• To comply with regulatory and legal obligations
  
  

For EAA Assessor Network members:

• To manage your membership and communication preferences
  
  

• To send newsletters, updates, resources, and event invitations
  
  

• To conduct surveys or consultations that represent the collective professional voice of assessors
  
  

• To improve our services and community engagement
  
  

We will only contact you via email if you have explicitly opted in to receive updates.

4. Data Retention and Deletion

• Assessment data: retained for three (3) months from the date of assessment, after which all records are securely deleted.
  
  

• Network membership data: retained for as long as you remain subscribed. You may unsubscribe at any time by clicking the link in our emails or by contacting us directly.
  We regularly review our databases to ensure information is up to date and deleted when no longer required.
  
  

5. Data Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse. These include encrypted storage, restricted access, password protection, and secure disposal procedures.

6. Sharing of Information

We do not sell, trade, or share personal data with third parties except:

• When required by law, or
  
  

• With your explicit consent (e.g. if you register for a webinar hosted by a partner organisation).
  
  

Mailchimp is used as our trusted email marketing platform to manage The EAA Assessor Network’s communications. Your data may be stored on Mailchimp’s secure servers outside the UK, under the protection of UK-approved data transfer safeguards.

7. Your Rights

You have the right to:

• Request access to your personal data
  
  

• Request correction of inaccurate or incomplete information
  
  

• Request deletion of your data where it is no longer required
  
  

• Withdraw consent for marketing communications at any time
  
  

To exercise any of these rights, please contact: barry@inclusioncompass.co.uk

8. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website. Continued use of our services or subscription to our mailing list constitutes acceptance of the revised policy.

9. Contact Information

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact:

Barry Wheller
The EAA Assessor / Inclusion Compass / EAA Assessor Network
07447 786538
barry@inclusioncompass.co.uk

Effective Date: 01.10.2025